LFPL Exam Proctoring – Proctoring Exam Policy

  1. Library Mission
  2. The Library’s mission is to provide the people of Louisville and Jefferson County with the broadest possible access to knowledge, ideas, and information and to support them in their pursuit of learning.

  3. General Statement
  4. As part of the Louisville Free Public Library’s mission to provide lifelong learning, free exam proctoring services are offered to students to fulfill their educational needs and interests. Exams are proctored subject to availability of authorized staff and resources.

  5. Fees
  6. There are no fees charged for exam proctoring.

  7. Reservations & Cancellations
  8. Reservations for exam proctoring must be made in advance. The student must be on time for their appointment and is responsible for notifying the library if they cannot make the appointment or are running late. The library is not responsible for any penalties associated with missing an exam or beginning the exam late.

  9. Student Responsibility
  10. Prior to the Exam:

    • The student must complete the online Proctor Reservation Form for every exam. If the student is taking more than one test they should fill out the form for each individual date/time requested.
    • Exams will not be proctored on a drop-in basis.
    • Exams will be proctored only during regular hours of library operation and must be completed at least one hour prior to the library closing.
    • The library does not proctor tests requiring constant observation of the student during the exam. Please contact your institution to verify that you do not need to be continuously monitored by staff.
    • Students must make arrangements with their institutions to ensure that the exam and or login instructions arrive at the library prior to the scheduled exam time.
    • Prior to the scheduled exam time, students must confirm with the library that the exam and instructions have been received.
    • The library computers generally allow for the downloading and installing of software, but the Library cannot directly support or guarantee the functionality of any particular electronic test-taking platform. Students are responsible for verifying that the computer resources at the library are adequate for test taking. The library is not responsible for providing a laptop. If the student brings their own it is their responsibility to make sure it is allowable under the testing guidelines.

    At the Exam:

    • Students must provide a valid driver’s license or photo ID for verification or identity, or the exam will not be administered.
    • Students must provide all supplies necessary to take the exam.
    • The library is not responsible for handling any costs associated with the exam. The student is responsible for all fees and charges incurred during the exam.

  11. Library and Staff Responsibilities
  12. Prior to the Exam:

    • The main responsibility for the proctor is to preserve the academic integrity of the examination process.
    • When the library receives the exam materials, the proctor will read the instructions sent with the exam and make sure the directions are clear.
    • Before the exam the proctor will fill out all appropriate verification forms.

    At the Exam:

    • The library will provide a place for the student to take the test. Please note, it will not be in a private study room but will be in a common area.
    • The library staff will check the student’s identification and issue the exam either by administering a paper exam or by logging into the test taking site with a password.
    • The proctor will be aware of the student taking the exam, periodically observe the student as time allows, sign the proctor form if requested. If an institution requires more of a proctor than this, the library will be unable to provide proctoring.
    • If the exam needs to be mailed, the exam materials must include a pre-paid, self-addressed envelope. The proctor will place the exam in this envelope upon completion and mail the exam.

    The library will not:

    • Accommodate requests for unscheduled proctoring.
    • Accept appointments via email.
    • Guarantee that the correct material has been received by the testing institution.
    • Download testing software for the patron. The library computers generally allow for the downloading and installing of software, but the Library cannot directly support or guarantee the functionality of any particular electronic test-taking platform. Students are responsible for verifying that the computer resources at the library are adequate for test taking.
    • Guarantee that technical problems will not occur when using the library computers.
    • The library is not responsible if the institution or library website, email or internet access are not working at the time of the scheduled exam.
    • The library is not responsible for the students’ performance on a test, even if conditions are not optimal for test taking.
    • The library is not responsible for any charges associated with the exam.
    • The library does not keep copies of completed exams.
Exam Proctoring Reservation Request Form
Last Updated: 7/26/19